Construction invoice template

This construction invoice template bills a garage slab and apron by the work completed, and the sample adds up to $9,189.74 before retainage. Progress billing needs more than a list of items: it shows what was done this period, what was billed before, and any change orders the owner signed.

Download the invoice

• PDF
• Word (.docx)
• Excel (.xlsx)
• Google Docs

Skip the spreadsheet: fill in this construction invoice on your phone → The construction invoice starts as an estimate and becomes the invoice when the job's done.

Sample prices are national estimates at a $52.00/hr labor rate with 12% markup (updated September 2026); replace them with your own.

What's on the invoice

• Contractor, license and project name
• Owner or general contractor billed
• Application number and period covered
• Work completed this period, by line
• Change orders approved to date
• Retainage held and amount due now
• Lien waiver reference and signature

The sample, priced

Terms on the sample: Payment due 30 days after the application date. 10% retainage held until final completion.

The sample splits into $4,674.97 of materials and $4,514.77 of labor, about 78 crew hours. Billed as a single application at 100% complete, the 10% retainage holds back $918.97, so the owner pays $8,270.77 within 30 days and the last $918.97 at final completion.

Tips for getting paid on time

• Bill against a schedule of values agreed at the start, so each application is a percentage, not an argument.
• List change orders on their own lines with the date the owner signed them.
• Show the retainage held to date on every application; the final invoice then only releases it.